Frequently Asked Questions
What hours is the LVCH available for rent?
The LVCH can be rented between the hours of 9 am and 10 pm, 7 days a week, subject to availability.
What is included with the rental?
Use of the indoor space, restrooms, kitchen, and chairs and folding tables. You may also use the stage, podium, screen, and piano. Restrooms are supplied with toilet paper, hand soap, and paper towels. We do not provide set-up, clean-up, or catering services.
How many tables and chairs do you have, and what size are they?
The LVCH provides 125 dark green stacking chairs and 31 rectangular folding tables in the following sizes:
- 14 8-foot x 30-inch tables
- 13 6-foot x 30-inch tables
- 4 4-foot x 28-inch tables
What is the capacity of the space?
The maximum capacity of the LVCH as set by the Arlington County Fire Marshal is:
Chairs only – 200 people
Tables and Chairs – 100 people
What are the parking and public transportation options?
Off-street parking is available for approximately 16 cars (including 2 designated handicapped spaces) in the parking lot, and 4 cars along the front drive. There is additional street parking on 20th St and Highland St. The LVCH is a 10-minute walk from the Clarendon Metro station on the Orange/Silver lines. Metrobus 3Y and ART Bus 55 stop right out front on Langston Blvd (Lee Hwy).
When is my payment due?
The rental fee and security deposit are due within two weeks of signing a rental agreement. If your event is in less than 2 weeks, payment must be received 3 days before your event.
How do I pay for my event?
Our preferred method of payment is by two checks (one for rental fee, one for security deposit), which can be mailed or hand-delivered to our Treasurer’s mailbox after signing a rental agreement. We can take payment by credit card or bank transfer, but there is a non-refundable processing fee.
What is your cancellation policy?
- 100% of the rental fee is returned with more than 45 days’ notice.
- 50% of the rental fee is returned with more than 30 days’ notice.
- 100% of the rental fee is forfeited (non-refundable) if cancellation is less than 30 days prior to the event date.
- 100% of the security deposit is returned with any cancellation.
Can we come in early to set up, or stay late to clean up?
No. Your reservation must include the time you need to set up for your event and clean up afterwards. If you will need more time than the standard half-day or full-day rental period, you can request up to two additional hours at the hourly rate when making your reservation. Because the LVCH is in a residential area, events must end by 10 pm and clean-up by 11 pm.
How much time should I allow to set up and clean up?
If you are using the tables and chairs, decorating, and serving food, plan on a minimum of one hour to set up and one hour to clean up. If your event also involves professional catering, setting up A/V equipment, or bringing in additional rental tables/chairs, at least 2 hours of set up time is recommended.
Can I take a tour of the LVCH?
Tours are by appointment only — usually on Wednesday afternoons — and must be accompanied by a Board member. Please email email@example.com to schedule a tour.
Is there a reduced rate for booking multiple dates at the LVCH?
Yes. Recurring rentals such as weekly classes or monthly meetings may qualify for a reduced hourly rate.
Is any A/V equipment included in the rental?
No. The LVCH has ample electrical outlets, WiFi, and a pull-down screen, but you will need to provide your own A/V equipment.
Please bring your own cleaning supplies (all-purpose cleaner, glass cleaner, stainless steel cleaner, paper towels, sponge). If you are serving food, you will need to bring your own table linens, cooking and serving utensils, dishes/cups/cutlery, napkins, etc. We only provide tables and chairs.
Are there any restrictions?
Anything that would damage the walls or floors, create a fire hazard, or disturb the neighbors is prohibited. We do not allow smoking, confetti, pets/animals, inflatables (indoors or outdoors), or candles/incense.
Can I bring my own food, or have my event catered?
Yes. The LVCH is not affiliated with any restaurant or catering service, so you can provide your own food and beverages from wherever you like.
Can I serve alcoholic beverages?
Yes. The LVCH allows alcoholic beverages provided you have secured a banquet license in accordance with Virginia law. Please visit the Virginia ABC website to understand VA laws and to apply for the appropriate license.
What is the kitchen equipped with?
The kitchen is equipped with an industrial triple sink, 10-burner Vulcan range with double ovens, full-size refrigerator, microwave, dishwasher, and stainless-steel counters. (No pots/pans, dishes, cutlery, glasses, cups, or cooking utensils are provided.)
Can you recommend a caterer?
Sorry, we cannot provide catering recommendations.
Do I need to clean up after my event?
Yes. The LVCH is managed by volunteers and relies on our renters to leave it in good condition for the next event, as it is only professionally cleaned once a week. Please bring your own cleaning supplies. We recommend:
• All-purpose cleaner
• Glass cleaner
• Stainless steel cleaner
• Paper towels
Brooms, dustpans, mops, and buckets are available to clean the floors.